Knowing whom to notify and when is an overwhelming and daunting task when moving. It takes the average Canadian over eight (8) hours to connect with, notify, transfer, cancel or install services associated with a pending move and those are the ones you remember. Over the years of helping people move I have recognized address changes to be one of the most frustrating steps to accomplish; as a result moveeasy has researched, collected and  simplified this process to save you time, energy and sanity. It will also ensure that no one is forgotten to be notified of your upcoming move.

Provided is a list of organizations, websites, contact information, when to notify, information you are required to have on hand when notifying as well as other helpful notes or hints. Additional documents are attached and links to outside sites are set up for your convenience.

WHO TO NOTIFY checklist?

medical   schools   financial institutions  subscriptions   family and friends

When to notify        1 month-5 days before move

Information to have on hand

                               full name
                               old/new address
                               government issued photo ID
                               credit card (online payment)

Online                    Mail Forwarding

In person               Prefill Mail Forwarding form and take to your local Post Office.

Additional Information

You may change the address of up to 4 individuals at the same address.

Cost within province         $82.95 for 12 months         $52.95 for 4 months

 

 

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Federal Government

 

Each government service agency requires independent notification based on their specific needs of your personal information. The  Privacy Act restricts information be shared between departments and agencies. Failure to notify may revoke privileges, benefits or coverage from related government agencies.

When to notify        up to 2 months in advance

Information to have on hand

                              full name

                              old/new address

                              effective move date

                              date of birth

                              social insurance number

                              details from your account

                              (recent return, notice of assessment, reassessment, other tax document)

Online                    My Account             MyCRA mobile application

                              Log in                       Register                (watch video)

This service is unavailable from 3:00am-6:00am due to daily maintenance.

Call                        1-800-959-8281        Mon-Fri     9:00am-9:00pm     Sat     9:00am-5:00pm

Mail or Fax            Send one of these to your tax center:

                              a completed Form RC325, Address change request 

                              a signed letter that includes

                              (your social insurance number, new address, and moving date)

Mail                        Post Office Box 20000

                              Station A  Sudbury ON  P3A 5C1

Fax                         1-705-671-3994 and 1-855-276-1529

Additional Information

You can change someone else’s address at the same time as yours, such as your spouse’s or common-law partner’s. If this is the case, your letter must include their name, social insurance number, and signature.

Why is it important?

Ensure that you keep receiving benefit payments to which you may be entitled such as the: 

GST/HST credit payments (including any related provincial credits), universal child care benefit, Canada child tax benefit payments (including related provincial or territorial payments), working income tax benefit (WITB) advance payments and important correspondence from the CRA such as your notice of assessment.

When to notify        when you know move date

Information to have on hand

                               full name

                               old/new address

                               effective move date

                               date of birth

                               social insurance number

                                

Online                    My Service Canada Account 

You need an EI access code or Personal Access Code  to use this site.

Call 

Employment Insurance                            1-800-206-7218      Mon-Fri      8:30am- 4:30pm

Canada Pension Plan/Old Age Security  1-800-277-9914      Mon-Fri      8:30am- 4:30pm

Mail                        For postal codes beginning with "L, M or N"
                              Service Canada
                              PO Box 5100 Station D
                              Scarborough ON M1R 5C8
                              CANADA

                              For postal codes beginning with "K or P"
                              Service Canada
                              PO Box 2013 Station Main
                              Timmins ON P4N 8C8
                              CANADA

In Person               Service Canada Center

When to notify        30 days before

Information to have on hand

                               full name

                               old/new address

                               effective move date

                               date of birth

                               place of birth / E-Services PIN 
                              (City, Municipality or Township you indicated on your Firearms Licence application)

                               firearms license number

Online                     Secure Sign-In

This service is unavailable every Sunday between 2:00am-6:00am due to maintenance.

Call                         1-800-731-4000      Mon-Fri     9:00am-5:00pm

Why is it important?

It is the law. Owners of restricted or prohibited firearms must obtain an Authorization to Transport (ATT) from the provincial or territorial Chief Firearms Officer in order to legally transport a restricted or prohibited firearm from one location to another. This means they must obtain an ATT when moving from one residence to another. To apply for an ATT, owners of restricted or prohibited firearms should call the CFP or submit form RCMP 5490.

Veterans Affairs

When to notify        6 weeks before move

Information to have on hand

                               full name

                               old/new address

                               effective move date

                               file or service number

               

Online                    My VAC Account

Call                       1-866-522-2122        Mon-Fri    8:30am to 4:30pm

Mail                         Fill out a Request for Address Change form then mail or fax to...

                               Veterans Affairs Canada
                               Benefits Processing Unit
                               Internal Box 50
                               Daniel J. MacDonald Building
                               PO Box 7700
                               Charlottetown, PE  C1A 8M9

Fax                         902-566-8842

When to notify        3 weeks before move

Information to have on hand

                              full name

                              old/new address

                              effective move date

                              a copy of your application

                              financial receipts (IMM 5401)

                              any letter or official document issued to you by CIC

Online                   GCKey or here and follow three easy steps 

Call                        1-888-242-2100

When to notify        as soon as possible

Information to have on hand

                              full name

                              old/new address

                              effective move date

                              date of birth

                              social insurance number

                              PASSID/Membership Number

Online                   Global Online Enrollment System (GOES)

 

Additional Information

NEXUS members can access the Global Online Enrollment System (GOES) to update address changes and passport information that is already on file. Even if you did not apply using GOES, you can still confirm or update your information by creating a GOES account, which enables you to view and modify your file.

Global Online Enrollment System (GOES) Web site that is operated by the United States Customs and Border Protection, which is a part of the U.S. Department of Homeland Security.

The United States Customs and Border Protection is the Canada Border Services Agency's partner in delivering the bilateral NEXUS program.

When to notify         1 month

Information to have on hand

                              full name

                              old/new address

                              effective move date

                              date of birth

                              social insurance number

                              loan account number or registration ID

Online                   Log in          or           Register

This service is unavailable from 2:00am-5:00am due to daily maintenance.

Call                       1-888 815-4514        Mon-Fri    8:00am-8:00pm

  

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Provincial Government

 

When to notify        within 6 days         Driver’s Licence and Vehicle Permit

                               within 30 days       Health Card

Information to have on hand

                              new address

                              driver’s licence number or registrant identification number

                              issue date on your driver’s licence

                              health card number and version code (if applicable)

                              last postal code you gave to the Ministry of Health and Long-Term Care

                              9 characters found on the back of your health card (on photo card only)

Online                   Update online        takes about 15 minutes.  

When you update a driver’s licence or vehicle permit, you must also update the address on your health card.

If your health card has an address printed on it, or you have an enhanced driver's licence you will need to visit a ServiceOntario centre.

If applicable you must also update your accessible parking permit. Get an application form at any ServiceOntario center or prefill a PDF version of the form.

Once updated online you will

                              not get a new health card – keep using your existing health card

                              get your updated driver’s licence in the mail in 4-6 weeks

                              need to visit a ServiceOntario centre to pick up your new vehicle permit

In person               Service Ontario center